Free template
IT asset audit checklist
A physical count tells you what is on the floor. An IT asset audit asks whether the whole system around it works: is the register trustworthy, are hand-overs signed, did leavers return everything, and does finance agree. Here are thirteen checks, with a Word file to sign off.
Updated 31 October 2026
What an IT asset audit covers
Seven areas: the register itself, hand-overs, leavers, the physical count, the match with finance, warranty and AMC, and who can change the records. Run it once a year, ideally just before the statutory audit, so problems are fixed before anyone else finds them.
The format
Copy it as it is, or download the Word file and add your logo.
IT asset audit checklist
- Company name
- Audit period
- Audited by
- Date
| Area | Check | Done | Notes |
|---|---|---|---|
| Register | Every asset has a unique tag, a serial number and an office | ||
| Register | Every item with a person shows a named holder and the hand-over date | ||
| Hand-overs | There is a signed acknowledgement for every item with a person | ||
| Hand-overs | People have accepted the current version of the asset policy | ||
| Leavers | No one who has left still holds a company asset | ||
| Leavers | Every returned laptop and phone was wiped before reuse | ||
| Count | Each office was physically verified in this period | ||
| Count | Every missing or extra item was investigated and the register corrected | ||
| Finance | Cost and purchase dates match the fixed asset register | ||
| Finance | Write-offs and disposals were approved and recorded | ||
| Warranty | Warranty and AMC end dates are recorded; renewals due next quarter are listed | ||
| Security | Laptops have disk encryption and device management where required | ||
| Access | Only authorised people can change the register, and changes are logged |
- Findings
- Actions and owners
Audited by: name, signature and date
Reviewed by: name, signature and date
Testing, not just ticking
For each check, test a sample rather than trusting the answer. Pick ten people at random and ask for their signed hand-overs. Pick five recent leavers and confirm every item came back. Pick five returned laptops and look for the wipe record. Write what you found in the notes column.
After the audit
List each finding with an owner and a date, and check them at the next quarterly count. Keep the signed checklist with the physical verification sheets for the year.
An audit trail that answers the checklist
AssetVow keeps signed hand-overs, exit cases, stock counts, wipe records and an audit log that cannot be edited, and gives your auditor a read-only role with a CSV of every change.
See how it worksFAQ
Common questions
How is an IT asset audit different from physical verification?+
Physical verification counts what is there. An IT asset audit also checks the process: signatures, leavers, wipes, the finance match and who can change the records.
Who should do the audit?+
Someone independent of the person who keeps the register, such as internal audit or finance, with IT answering questions.
Make next year’s audit a report, not a project
Keep the evidence as you go: signatures, exits, counts and an audit log. Free for 30 days.