QR labels and stock audits
QR asset tags and stock counts that need nothing but a phone
Print a label with the tag and a QR code for every asset. Anyone with a phone can scan it to open the record, and a stock count of a whole office takes one walk around the floor.
- Labels from any printer
- Scan with a phone or laptop camera
- Counts and self-audits per office
Print labels
6 assets selected
Each label has the tag and a QR code
Example data
Physical verification by spreadsheet takes a week
Every March someone prints the register, walks each floor with a pen, squints at serial numbers under desks and types the ticks back in. Half the rows say “not found” because the sticker says LAP-142 and the sheet says LAP0142.
A label on everything
Select assets in the inventory and choose Print labels, or print one from the asset page. Each label carries the asset tag and a QR code. Ordinary label sheets or a label printer both work.
- Tag and QR code on every label
- Print one or hundreds at once
- Tags follow your category prefixes, like LAP-0001
- Re-print a worn label any time
Scan to open any asset
Scan uses the camera of a phone or laptop. Point it at a label and the asset opens: who holds it, where it should be, its warranty and its history. You can also type a tag or a serial number. On a phone, add AssetVow to the home screen and it opens like an app, with a Scan shortcut on the icon.
- No app to install
- Works on Android and iPhone
- Type a tag or serial if a label is gone
- Home-screen shortcut for Scan
Scan
LAP-0305
Lenovo ThinkPad E14 · in stock, Pune
Found · counted in the audit
Stock audit
Pune office
Expected list frozen on 1 Feb
164
Found4
Missing2
Unexpected
Stock counts against a frozen list
Start a stock count for an office and AssetVow freezes the list of what should be there, so moves during the count do not change it. Walk the floor and scan labels with the camera or a USB scanner, or tick items. Something that belongs to another office is noted with where it belongs. When you close the count, anything not found is marked Missing.
- Expected list frozen at the start
- Camera or USB scanner
- Items from other offices flagged
- Missing items listed on close
Self-audits for people who work from home
You cannot walk to a laptop in someone’s flat in Indore. A self-audit emails everyone based at an office, and each person confirms on My assets that they still have each item, or says it is not with them. IT follows up on every disputed item, and every check is kept in the audit log.
- One email to everyone at an office
- Confirm or dispute item by item
- IT follow-ups on disputes
- Recorded in the audit log
How it works
Three steps, no project plan
- 1
Print the labels
Select what is in the store room and on desks, print, and stick them on.
- 2
Start a count
Pick an office. The list of what should be there is frozen.
- 3
Scan and close
Walk the floor with a phone. Close the count and see what is missing.
FAQ
QR labels and stock audits: common questions
Do we need a barcode scanner?+
No. Any phone or laptop camera scans the QR labels. A USB scanner also works during stock counts if you already have one.
What printer do we need for asset tags?+
Any printer that takes label sheets, or a label printer. Each label has the asset tag and a QR code.
How does physical verification of assets work in AssetVow?+
Start a stock count for an office. AssetVow freezes the list of what should be there. You scan or tick what you find, and when you close the count, everything not found is marked Missing. Items from other offices are noted with where they belong.
How do we audit laptops that are with remote employees?+
Run a self-audit. Everyone based at the office gets an email and confirms on My assets that they still have each item, or says it is not with them. IT sees every disputed item.
More of AssetVow
It all works from the same register
Employee asset tracking
Who holds every laptop, phone and monitor, across all your offices, kept current as people join, move and leave.
Learn moreOffices, transfers and stock
Every office in one register: transfers with a courier docket, consumable stock per office, kits for new joiners and admins limited to their own site.
Learn moreEmployee self-service
Employees see what they hold, request equipment and report a broken or lost device from their phone. IT gets one inbox.
Learn moreCount your busiest office this week
Import your register, print labels for one floor, and run a stock count from your phone. Free for 30 days.