For IT teams
Asset tracking for the IT team that hands out every laptop
You hand over the laptops, chase the signatures, ship kit between offices and try to get it all back when people leave. AssetVow keeps that in one register that updates itself, so you spend Monday on work, not on finding out who has what.
Sound familiar?
“Who has LAP-0142?”
The sheet says Priya. Priya says she swapped it with Rahul in March. Nobody updated anything.
Signatures you never get back
The hand-over form went with the laptop to a joiner in Jaipur. It is still in their bag.
HR tells you on the last day
The resignation was approved three weeks ago. You hear about it at the farewell cake.
Boxes between offices
Six laptops left Pune by courier. Hyderabad received five. Which one is missing, and since when?
What changes for IT
The same jobs, without the chasing
See it with a sample company
Sign in as Sandeep Nair, IT Manager
Arohan Cloudworks Pvt Ltd is the made-up company in our live demo: 4 offices, about 50 people and about 180 assets. Pick “IT Admin” on the sign-in page and try these. It resets every night.
Open the live demoAs IT Admin, try this
- 1Find the replacement MacBook that is still unsigned after two reminders
- 2Open the joiner Abhishek Kamath and the kit waiting for his signature
- 3Follow the transfer of kit on its way to Ahmedabad
Before you buy
Questions to ask any asset tracking tool
Put these to every vendor you are comparing, us included. Here are our answers.
Can each office’s IT person see only their office?
Yes. Any role can be limited to one location.
Can we import our Excel register with today’s holders?
Yes. Assigned to and Assigned on columns bring current holders in, and every row is checked before saving.
Does the employee need an app or a login to sign?
No. The signing link works in any phone browser.
Do chargers and docks travel with the laptop?
Yes. Accessories can be linked to their parent and go with it on hand-over, transfer and return.
Can we see devices that never made it into the register?
Yes, if you use Intune: the Devices report lists them and adds them as assets in one go.
What happens when a laptop comes back?
Laptops, desktops, phones and tablets go to quarantine until someone completes the wipe checklist.
Comparing with a specific tool? See our comparisons.
Rolling it out
Your first week
Day 1
Import your Excel register with an Office and an Assigned to column. Add your offices and invite one IT person per office.
Day 2
Connect Zoho People or Microsoft Entra ID, preview the first sync, and let it run.
Day 3
Print QR labels for the store room. Send every new hand-over for signature from now on.
Week 2
Connect Intune and Teams. Run a stock count in your busiest office.
FAQ
For IT teams: common questions
We already have a helpdesk tool. Why another?+
Helpdesk tools track tickets. AssetVow tracks custody: who signed for what, and getting it back at exit. Problems employees report in AssetVow stay on the asset’s record.
How long does setup take?+
Most of a day for the import, offices and invites. The HR connection takes about an hour, including mapping and a preview.
Can contractors and interns hold assets?+
Yes. Assets are given to people, and people do not need a login.
Find out who has what, this week
Import your sheet, connect HR and send your first hand-over for signature. Free for 30 days.