Offices, transfers and stock
One IT inventory for every office, branch and home desk
Bengaluru, Mumbai, Pune and the people who work from home all live in one register. Each office sees its own stock, transfers between them are tracked until they arrive, and the owner sees everything.
- Offices, branches and a work-from-home pool
- Transfers tracked while in transit
- Consumable stock per office
Locations
4 offices, one register
Each IT admin can be limited to one office
- Bengaluru, Whitefield412 assets · 168 peopleOffice
- Mumbai, BKC236 assets · 94 peopleOffice
- Pune, Hinjewadi181 assets · 70 peopleOffice
- Work from home57 assets · 41 peopleRemote pool
Example data
Each branch keeps its own sheet
Pune has a tab, Hyderabad has a different tab with different columns, and the box of six laptops couriered between them last month is on neither. When head office asks how many spare laptops the company has, someone spends a day on WhatsApp.
Offices, virtual places and work from home
Add each office with up to six photos, such as the entrance and the store room. Add virtual places for things like a repair vendor, and one work-from-home pool for people without a desk. Every asset and every person belongs to one location. Locations are archived, never deleted, so history stays intact.
- Physical offices with photos
- Virtual places
- A remote pool for home workers
- Archived, never deleted
Transfers between offices
Pick in-stock assets in one office, choose where they are going, and add the courier and docket number. They show In transit until the receiving office confirms arrival, unticking anything that did not come and noting the condition. Missing items are marked lost, with the transfer as the reason.
- Courier and docket number
- In transit until received
- Partial arrival handled
- In the receiving office’s work queue
Transfer TRF-0031
Pune → Hyderabad
Sent 3 Feb · 6 items by BlueDart
- 4 × Lenovo ThinkPad E14LAP-0301 to LAP-0304 Received
- Dell 24” monitorMON-0420 Received
- Docking stationACC-0518Missing
Consumables and accessories
Mice, cables, headsets and bags are counted, not tagged one by one. Each office has its own quantity, and every change is a movement with a reason. Chargers and docks can instead be linked to the laptop they belong to, so they travel with it on hand-over, transfer and return.
- Quantity per office
- Every movement with a reason
- Low-stock alerts in Teams
- Accessories linked to a parent
Consumables
Stock by office
Every change is a movement with a reason
- Wireless mouseBengaluru42
- USB headsetBengaluru6Low
- HDMI cableMumbai18
- Laptop bagPune3Low
Kits for each role
Define what each role gets, for example Developer: laptop, charger, monitor, headset. Add job titles to a kit and it is suggested for people with that designation. At hand-over, choose the kit and matching in-stock assets at that person’s office are added; anything short is listed so you can order it.
- Kits by role or job title
- Filled from stock at the right office
- Shortfalls listed
- One signature for the whole kit
Each office runs its own
When you invite an IT admin, choose a location. They see and manage only that office’s assets and people. Leave it empty for organisation-wide access. The owner always sees every office.
- IT admins limited to one office
- Owner sees all
- Same rule for every role
- Every action in the audit log
How it works
Three steps, no project plan
- 1
Add your offices
Type them in, or let them come from the office field in your HR system.
- 2
Import each office’s sheet
One file with an Office column, or one file per office.
- 3
Invite each office’s IT admin
Limited to their location, so each team sees only its own.
FAQ
Offices, transfers and stock: common questions
Can we track assets across multiple offices and branches?+
Yes. Every office is a location in one register. Each asset and each person belongs to one location, and transfers between them are tracked until they arrive.
How do we track laptops sent by courier to another office?+
Create a transfer with the courier and docket number. The items show In transit until the receiving office confirms what arrived. Anything that did not arrive is marked lost, with the transfer as the reason.
Can we track consumables like mice and cables?+
Yes. Consumables are kept as a quantity per office, and every change is recorded as a movement with a reason. Low stock can be sent to a Microsoft Teams channel.
Can a branch IT admin see only their branch?+
Yes. Choose a location when you invite them and they see only that office’s assets and people.
More of AssetVow
It all works from the same register
Employee asset tracking
Who holds every laptop, phone and monitor, across all your offices, kept current as people join, move and leave.
Learn moreQR labels and stock audits
Print a QR label for every asset, scan it with any phone, and count each office against a frozen list.
Learn moreRoles, security and audit trail
Seven roles, office-level access, two-factor sign-in and an audit log that cannot be edited.
Learn morePut every office in one register
Import each office’s sheet and send your first transfer with a docket number. Free for 30 days.